Import/Export Documentation and Traffic
Day 1
Introduction of attendees and their interests, needs and expectations from the course
- A consensus of your major concerns and interests
Export shipments case study illustrates how to apply the following:
- Review of the export process (audio/visual overview and discussion)
- Steps in the export process, who’s involved, documentation requirements, performance measures, setting up an improvement process
- Five fundamentals for controlling international shipments
- Who is responsible for what?
- Compliance with new U.S. export controls and licensing
- Importance of international commercial terms of sale — critical to success
- Who is the exporter of record for Ex Works (EXW) shipments?
- Common methods of international payments — how to get paid!
- Selecting ocean freight forwarders and other third parties
- What management expects of you
Preparing your shipments for international movement — role of the freight forwarder (case studies continue)
- Routing, pricing and document preparation — roles of transportation and logistics intermediaries — NVOCCs, freight forwarders — ocean and air, corresponding custom brokers, logistics services providers (LSPs)
- Ocean, inland/domestic, port considerations
- Pricing freight — tariffs, break-bulk, container rates and surcharges
- Door-to-door versus combination charges
- Commodity box rates and efficient container packing
- Freight pricing with tariffs or ocean shipping contracts — impact of OSRA
- Moving the freight from origin to destination — tracking the shipment to manage performance
Day 2
Getting your products to destination in acceptable conditions for use
- Cargo risk management and loss prevention steps
- Roles of marine insurance carriers and brokers
- Inspection and claims settlement issues and actions
Review of the import process — case study import shipments
- Preparing and managing imports from RFQ to getting the goods
- Consumption entry requirements to clear U.S. Customs and get products into the country legally
- U.S. Customer and Border Protection services and enforcement
activities — new cargo-filing regulations
- Role of the customs broker and other intermediaries
- Clearing shipments and automated interfacing systems — high technology considerations
- Use of bonded transportation, bonded warehousing and foreign trade zones, sub zones for delayed entry and to reduce, eliminate or defer duty payment
- Problem resolution and appeals procedures
Improving your import/export processes — a business improvement process approach
- Process maps and performance measures to manage and make improvements, to get the resources to do the job
- Resource requirements, policies and procedures
- Dealing with internal and external uncontrollable forces on how
well you do
- Use of information technology and electronic data interchange to streamline operations
- MIS needs, performance requirements for imports and exports
- Roles of shippers, carriers and third-parties in supplying IT solutions
- ANSI, DISA and EDIFACT standards-setting efforts
- Tie-in with transportation and other company departments — role of cross-functional teams
Building your take-home action plan to get things moving
- A brainstorming session to identify what needs to be done — short-term and long-term
- What are the critical action items to get started — a consensus of the attendees